Accounting Technician (USU)

ABOUT THE UNIVERSITY STUDENT UNION

The University Student Union, as the heart of campus, uplifts and empowers students to achieve educational, personal and professional goals by providing leadership development, meaningful employment, and innovative programs, services and facilities. We promote equity, inclusion and well-being, while encouraging social justice advocacy to help Matadors feel heard, respected and connected to CSUN. Our facilities include a University Student Union and a 138,000 square foot Student Recreation Center (SRC). The SRC is a facility for exercise and leisure activity that promotes lifelong health and wellness.

ABOUT THE UNIVERSITY

One of the largest universities in the country, California State University, Northridge (CSUN) is an urban, comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 40,000 students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. The LAEDC recognized CSUN as its 2015 Eddy Award winner for its positive economic impact. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor’s degrees to underrepresented minority students and seventh in bachelor’s degrees to Latino students, serves the 13th largest Jewish student population, and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go on to earn doctorates in the sciences. CSUN is where individuals rise. And through them, so does Greater Los Angeles and beyond.

POSITION SUMMARY:

Under the guidance of the Accounting Manager, the Accounting Technician serves as the point of contact for organization-wide cash handling duties; records financial transactions and information; performs document reviews; provides support to the accounts receivable and accounts payable functions; and performs a variety of general office and administrative support tasks.

ESSENTIAL DUTIES:

• Reconcile on a daily basis, cash, check, and credit card sales to accounting reports and prepare the Daily Sales Report (DSR);
• Disburse cash advance and petty cash to internal customers; verify the accuracy of information provided on the form;
• Count and verify cash in the cash advance, petty cash and general funds on a daily basis, immediately reporting cash shortages and overages;
• Deposit checks remotely using the Desktop Deposit service; prepare cash deposits for pick up by armored courier or delivery to the bank;
• Reconcile receipts to the cash advance and petty cash fund and replenish the petty cash fund as needed; ensure all supporting documentation is provided;
• Maintain the gift card database; keep a perpetual inventory of the quantity and dollar amount of all gift cards stored in the safe; distribute gift cards to recipients;
• Create and post journal entries; reconcile balance sheet accounts to the general ledger;
• Process and record financial transactions and information in regards to disbursing monies; enter data and reconcile reports within the accounting system; and balance accounts;
• Review accounting documents for accuracy, completeness, validity and adherence to standards;
• Enter data, verify, reconcile, analyze, summarize accounting information, and maintain records;
• Explain and clarify the USU Petty Cash Policy & Procedure to internal and external customers;
• Prepare outgoing mail;
• Provide administrative support to the accounts receivable, accounts payable and payroll functions;
• Provide administrative support to the Associate Director, Accounting & Finance and the Accounting Manager including but not limited to: preparing presentations; conducting research; preparing memorandums; creating spreadsheets;
• Perform other related duties as assigned.

QUALIFICATIONS:

Education:

Any combination of education and experience which provides the required knowledge and abilities.

Experience:

Equivalent to one (1) year of cash handling experience and/or clerical accounting, financial recordkeeping experience, that provides the required knowledge and abilities. 

Special Requirements:

Not Applicable.

Preferred Qualifications:

• Experience working with PeopleSoft

Knowledge, Skills and/or Abilities:

• General knowledge of financial record-keeping, mathematical and general office methods, procedures and practices
• Ability to review financial documents for accuracy, completeness, validity, and adherence to standards; compute and post numbers rapidly and accurately
• Maintain files and records; identify, trace, and correct errors
• Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management system
• Follow directions; interpret and apply written rules and regulations
• Provide high quality customer service
• Ability to communicate effectively verbally and in writing
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
• Establish and maintain effective working relationships with others; including the ability to exercise tact, courtesy, alertness, and good judgment in responding to others

WORKING CONDITIONS:

Work is generally performed in a temperature-controlled environment. Adherence to deadlines required. Contact with students, staff and the general public required. Must be able to work occasional evenings and weekends.

SUPERVISION EXERCISED:

Not Applicable.

PAY, BENEFITS AND WORK SCHEDULE:

This position is employed through University Student Union (USU). The USU offers an excellent benefits package including Medical, Dental & Vision insurance, Life Insurance, Vacation, Sick Leave, 14 paid Holidays, company sponsored retirement program and more.

The anticipated hiring range will be as follows and is dependent on experience and qualifications:

Hourly:                $ 21.28 - $22.12

Bi-Weekly:           $1,702.15 - $1,769.23

Annually:             $ 44,256.00 - $ 46,000.00

The salary range of the position is as follows:

Hourly:                Minimum:  $ 21.28          Maximum:  $ 33.39

Bi-Weekly:           Minimum:  $ 1,702.15     Maximum:  $ 2,670.92

Annually:             Minimum:  $ 44,256.00   Maximum:  $ 69,444.00

HOURS: Full-Time; FLSA Non-Exempt; may include early mornings, late evenings and weekends.

APPLICATION PERIOD

Applications received through December 20, 2024, will be considered in the initial review and review of applications will continue until position is filled.

In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the initial review date will be reviewed at the discretion of the USU.

HOW TO APPLY

Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers 

BACKGROUND CHECK

A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the status of candidates who apply for the position.