Administration Assistant

• Award winning and innovative Aged Care Provider, including recipient of Xref's "Best Workplace Award 2023" and "Engage Change Champion Award 2023"


• Wellbeing initiatives along with Employee Recognition lunches and daily staff meals


• Inclusive workplace culture that empowers staff and promotes development


• Monday-Friday


• Onsite parking

Montefiore has a fantastic opportunity for an experienced Administration Assistant to join their warm and friendly team at their Hunters Hill campus. You’ll play an integral role in the efficient running of the dementia specific unit in this rewarding and fulfilling position.

The Role:

Your primary role will be to assist and support the Executive Care Manager and Deputy Care Manager through secretarial, administration and clerical duties. 

Key duties will include, but are not limited to:  

• Rostering


• Recording and typing of meeting minutes and agendas


• General office functions including mailing, photocopying, archiving, faxing and stationery orders


• Preparing memos, letters and other correspondence


• Process incoming accounts (including invoices)


• Maintain client feedback box


• Assist with general inquiries from Consumers


• Communicate with Allied Health staff regarding appointments with Consumers


• Issue employment packs to new employees


• Maintain record of staff mandatory training, police checks and work rights


• Ensure changes to Consumer details are updated across all nursing files


• Ensure delivery of Consumer’s mail and newspapers


• Liaise with housekeeping to ensure Consumer suites are ready for new admissions

Along with the essential criteria below, to succeed in this role, you will be friendly, helpful and be able to demonstrate a high level of customer service to both our internal and external stakeholders. You will have strong organisational skills and will be comfortable with using time and attendance software in order to assist with rostering staff.

Essential Criteria:

• Excellent verbal and written communication skills


• Ability to work well independently and in a team setting


• Strong attention to detail and the ability to work well under pressure


• Effective time management and organisational skills


• High level of computer literacy and ability to multi-task


• Professional and courteous manner and good understanding of privacy principles

About Us:

Montefiore is an award-winning, Sydney-based aged care provider, with a proud 130-year history as a non-profit organisation founded on Jewish values. With a workforce comprising approximately 1200 staff employed across an array of disciplines, we support older members of the community to live with choice, dignity and wellbeing through trusted residential care, flexible home care and luxury retirement living. 

What we offer:

We offer a competitive remuneration package that includes NFP salary packaging, generous leave entitlements (including 5 weeks of annual leave and 12 ADOs per annum) and a highly supportive workplace culture with a genuine passion for continuous improvement and excellence.

To find out more about what we do and to apply online, please visit our website: http://www.montefiore.org.au

All offers of employment are dependent upon successful completion of the organisation’s pre-employment check process. This includes (but is not limited to) the requirement to be willing to obtain a Criminal Police Check. 

Applications close: 6 November 2024

For a confidential discussion, please contact Loren Woolf, Senior Talent Acquisition Advisor on 8345 9158.

Please note that applicants are encouraged to apply as soon as possible as applications may be reviewed prior to the closing date. As such, the closing date is subject to change without notice.