Details : School Support Officer (School of Historical and Philosophical Studies) : The University of Melbourne

The University of Melbourne

School Support Officer (School of Historical and Philosophical Studies)

Job no: 0057383
Location: Parkville
Role type: 
Full-time; Continuing
School: School of Historical and Philosophical Studies
UOM 5 – $83,159 - $95,518 p.a. plus 17% super

  • Join a supportive team providing seamless support to the School of Historical and Philosophical Studies!
  • Opportunity to showcase your strong administrative and time management skills within a dynamic environment
  • Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
The School of Historical and Philosophical Studies is seeking a dynamic School Support Officer to become an integral part of our professional staff, providing seamless administrative and operational support to our staff. You possess strong administrative experience, an understanding of systems and an adaptable approach to your work.

A focus of your work will be overseeing the recruitment process, with a particular focus on coordinating the selection panels, ensuring compliance with procedure, liaising with the Talent Acquisition team and completing the process through our University HR systems.

Further responsibilities include administering local onboarding, assisting in the office allocation process and organising staff relocation where required. From a financial perspective the role will look after purchasing, invoicing and accounts payable/receivable.

You will utilise exceptional communication and customer service ability to engage with a wide range of stakeholders, including academic and honorary staff, visitors, both from within and outside the school, as well as staff across the University.

Your responsibilities will include:

  • Under the direction of the School Operations Coordinator, administer the full recruitment process for appointments including liaising with the HR and Talent Acquisition team to advertise positions, supporting panel chairs with interview and presentation schedules and logistics, maintaining regular communication with candidates, submitting ServiceNow offer requests and closing positions
  • Support queries in relation to visa processes, relocation requirements and workplace adjustments requirements for new staff to ensure a seamless transition into their new work environment
  • Work closely with the central finance team to raise purchase orders as required and work with external providers to ensure international payments are processed correctly via People 2.0.
  • Direct staff to relevant sources of support in relation to University policies and systems and Faculty Operating Rules
  • Prepare a local welcome and OHS induction process for all School appointments, ensuring the key stakeholders are engagement in the process and milestones are achieved timely
  • Assist with the coordination and the allocation of office space, ordering of stationery, equipment and resources

Who We Are Looking For
We're in search of a highly motivated, dynamic team member with demonstrated experience in providing effective administrative support. While not essential, experience working in a tertiary education environment will be highly regarded.

This is a fantastic opportunity for a person with a high level of attention to detail to undertake varied and interesting work across the School, and is ideal for a candidate with a flexible, adaptive approach to their work.

A high degree of organisation and time management skills is essential, including the ability to work independently and to manage competing responsibilities under limited supervision. 

You demonstrate excellent interpersonal and communication skills, enabling effective and positive professional relationships with a diverse range of people including academic and professional staff, contractors and service providers.

You will also have:

  • Completion of a relevant degree, (or completion of a diploma qualification and subsequent relevant work experience; completion of a Certificate IV and extensive relevant work experience), or an equivalent combination of experience and education/training
  • Commitment to quality client service, focusing on providing accurate and timely information to a diverse client base and looking for opportunities to add value
  • Organisational skills with demonstrated ability to prioritise a range of tasks, manage time effectively, apply good judgement and work with minimal supervision
  • Demonstrated ability to perform and work collaboratively in a team with the ability to maintain confidentiality and exercise discretion
  • Demonstrated experience in using Microsoft Office including a high-level competence in the use of Word, Outlook, Excel and PowerPoint

For further information regarding responsibilities and requirements, please refer to the attached PD.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – The School of Historical and Philosophical Studies (SHAPS)
The School of Historical and Philosophical Studies (SHAPS) is a part of the Faculty of Arts and comprises of History, Philosophy, History and Philosophy of Science, Classics and Archaeology, The Grimwade Centre for Cultural Materials Conservation and The Program in Jewish Culture & Society. SHAPS offers a wide range of classes in these disciplines and has an Honours, Masters by Coursework and postgraduate student cohort.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

  • Resume
  • Cover Letter outlining your interest and experience
  • The responses against the Selection Criteria^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

If you have any questions regarding the recruitment process, please feel free to contact Ana via email at [email protected], ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Applications close: 2 JUNE 2024 11:55 PM Australian Eastern Standard Time (AEST)

Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.

Position Description: 0057383_School Support Officer_Position Description.pdf

Position Description

This job is closed.