Grant Compliance Specialist, Accounting

Position Title:  Grant Compliance Specialist

Organization: Jewish Family Service of San Diego

Department: Accounting

Position Type: Full-Time (37.5+ hours/week), Exempt

Work Setting: Onsite

Reports To: Senior Director, Controller

Pay Rate: $70,000 - $75,000/year

In addition to standard pay, compensation for this position includes:

• Comprehensive, low-cost healthcare coverage for employees
• Generous employer 401(k) contributions
• Employer-covered life insurance

Time Away from Work:

Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:

• Paid vacation time and sick leave
• 15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays
• 2 Wellness Days to be taken any time during the year to support employees’ mental wellness

Position Overview

The Grant Compliance Specialist has an integral role at Jewish Family Service of San Diego Shelter Services. This position will manage compliance related oversight for government contracts, corporate and foundation grants totaling $50 million plus annually. Will serve as an important resource providing guidance and coordination of the grant compliance from award notification through closeout.

Under the direction of the Senior Director, Controller and in partnership with the Shelter Team management, this position will provide analysis, post award services, and oversight to ensure compliance with OMB Uniform Guidance and grant specific requirements; serve as a resource for staff of grant funded programs for fiscal and programmatic compliance matters.

Responsibilities:

Grant Compliance

• Review, analyze and maintain award agreements to understand program requirements, expense requirements, conditions, restrictions, reporting requirements and deliverables
• Ensure compliance with the rules and regulations administered by the grantor, assists in all audits, including the preparation of required schedule
• Develop and maintain a compliance monitoring system that includes executing a compliance audit schedule, analysis of compliance monitoring reports, and staff training needs
• Develop and modify policies/procedures/systems in accordance with government regulations and organizational needs and objectives
• Assist in preparations for external monitoring visits, reviews, and audits, and cross-site evaluations and participate as appropriate
• Establish and maintain electronic and hard copy files for each grant-funded project to be used for tracking and reporting purposes
• Participate in post-award informational meetings to support the contract compliance deliverables and attend external funder workshops, as needed
• Identify areas of non-compliance and be responsible for follow up on internal file audit deficiency corrections.
• Conduct routine compliance reviews of grant programs
• Coordinate across Departments – Finance, Business Services, and SDRRN Migrant Shelter Services to ensure contract compliance requirements are met
• Collaborative team player with a can-do attitude, the ability to think and implement quickly, and identify creative solutions to complex problems to mitigate risk for the company

Accounting

• Works closely with the accounting and program teams to track grant management and reporting including monitoring funding and budget planning
• Ensures that direct costs charged to grants and contracts are available and allowable under sponsor guidelines and Uniform Guidance, when applicable
• Performs ongoing data collection and maintenance to support compliance monitoring, auditing, and reporting activities
• Prepare and/or review information and reports for internal and external stakeholders

Procurement

• Works closely with procurement team on contract related purchasing.
• Review all procurement activity to ensure federal requirements for procurement meet the threshold of 2 C.F.R. Part 200 for contract compliance
• Review procurement bids and purchases to ensure meet contract requirements
• Participate in evaluation and selection of contractors/subrecipients
• Interface with stakeholders/user departments to provide sound advice and recommendations regarding procurement actions

Monitor Subawards

• Ensure subrecipient monitoring procedures are compliant with federal and other applicable regulations and are consistent with sound business practices
• Monitor subrecipient compliance with federal regulations and the requirements of their subrecipient agreements through site visits, audits, and other mechanisms applicable to subrecipient monitoring. Recommend actions necessary to resolve issues/concerns
• Provide guidance in interpreting and executing applicable regulations and subrecipient award terms and conditions
• Performing other duties, as assigned

Skills/Experience/Abilities that are a Must-Have:

• Bachelor’s degree required, preferably in accounting or closely related field
• 5+ years’ experience in federal grant management including invoicing, procurement and subrecipient monitoring
• Experience with 2 C.F.R. Part 200 requirements for federal award to non-federal entities
• Ability to create and interpret financial reports and program data
• Excellent written and verbal communication and interpersonal skills
• Strong analytical, organizational and time management skills
• Work well in team approach environment and across functions/departments
• Effective project management techniques
• Experience with coordinating and providing training opportunities
• Ability to multi-task and prioritize workflo
• Strong judgment and decision-making skills
• Advanced in Excel and proficient Word and Outlook
• Valid CA Driver’s License 
• Reliable transportation to multiple worksites 

Skills/Abilities We’d Like You to Have:

• Desire to work in a fun, friendly, collaborative, and professional environment
• Passion for working in a non-profit, human services organization dedicated to helping our community

Physical Demands of the Job:

• Sit for extended periods of time 
• Reaching, bending, stooping 
• Extended work with computer 
• Lift up to 20 pounds 

Important Notice:

Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).

About Jewish Family Service of San Diego
Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community.  For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving.  At Jewish Family Service, we believe our employees are the backbone of our Agency.  We strive to ensure that each employee is treated with dignity and respect.  Our goal is your success.  Come work at JFS and be our partner in Moving Forward Together.  To learn more about JFS, please visit jfssd.org. 

*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.