Grimwade Centre Administrative Support Officer

Position Number: 0064444
Location: Parkville
Role type: Part-time (0.8 FTE); Fixed-term for 5 years
Faculty: Faculty of Arts
School: School of Historical and Philosophical Studies
Salary: UOM 5 – $83,159 – $95,518 (pro rata) p.a. plus 17% super

• Provide administrative support for the Grimwade Centre’s teaching, research, and engagement activities, including postgraduate programs
• Join a collaborative team within a renowned cultural heritage conservation centre, contributing to its academic and research excellence
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
The Administrative Support Officer provides essential support to the Grimwade Centre for Materials Conservation (GCCMC) within the School of Historical and Philosophical Studies. Reporting to the Discipline Chair, the role facilitates teaching, research, and engagement activities, including administrative assistance for Masters and PhD programs. Working collaboratively with internal and external stakeholders, the position ensures cohesive operations aligned with the Centre’s strategic goals.

Your responsibilities will include:

• Support the goals of the Grimwade Centre in the area of administrative support (finance and HR) engagement and teaching as aligned to the centre strategy.
• Support the development of the centre’s research profile, especially through support for research grant applications and grant administration.
• Manage the day-to-day requirements of both the teaching and research laboratories in the Grimwade Centre.
• Assist with the health and safety management systems at the Grimwade Centre such as Risk Assessment and Standard Operating Procedure documentation in conjunction with the Laboratory Coordinator.
• Assist with work integrated learning such as student internship placements, volunteering, student experience initiatives and liaison with stakeholders and host organizations.

Who We Are Looking For
You will have excellent verbal and written communication skills, strong interpersonal abilities, and a proven capacity to work effectively in a team and with stakeholders. Additionally, you will demonstrate exceptional organizational skills, including time management and budgeting, and possess proficiency in standard software applications, with the ability to quickly learn new systems.

You will also have:

• A relevant degree, with a subsequent experience in a professional environment
• Demonstrated ability to assist in the development of research projects and funding applications across the University, philanthropic and government categories.
• Experience in working on engagement activities associated with research and teaching outcomes and the ability to support staff across the Grimwade Centre in such initiatives.
• Demonstrated ability to organise and procure materials for research and teaching programs

For further information regarding responsibilities and requirements, please refer to the attached PD.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – The School of Historical and Philosophical Studies 
The School of Historical and Philosophical Studies (SHAPS) is a part of the Faculty of Arts and comprises of History, Philosophy, History and Philosophy of Science, Classics and Archaeology, The Grimwade Centre for Cultural Materials Conservation and The Program in Jewish Culture & Society. SHAPS offers a wide range of classes in these disciplines and has an Honours, Masters by Coursework and postgraduate student cohort. 

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Ana Gencic via email at [email protected], ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Applications close: 7 JANUARY 2025 11:55 PM Australian Eastern Daylight Time (AEDT)

Position Description: 0064444_Grimwade Centre Administrative Support Officer_PD.pdf