Human Resources Assistant

Do you want to come to work every day feeling like you’re changing the world? Are you a bold, creative, results-oriented thinker? Do you thrive in a warm, supportive work environment? Do you enjoy helping colleagues to be the best they can be?

The Human Resources Assistant is responsible for supporting the processes and procedures in the human resources department of UJA-Federation of NY; providing administrative support, and managing various HR functions. The assistant is responsible for providing administrative support to the Vice President, Human Resources and Director, Human Resources.

Major Responsibilities:

• Responds to employee inquiries regarding Human Resources policies and forms.
• Oversee various onboarding documentation processes (I-9 verification) and ensure that the paperwork submitted is accurate and complete and in compliance with the law.
• Assists with the recruitment process by writing and posting recruitment ads, and scheduling interviews
• Conducts timesheet training with new hires and audits weekly attendance submissions.
• Manages the security ID­ card process for employees, lay leaders, temps, and tenants.
• Processes and maintains Human Resources invoices and bills.
• Distributes the employee birthday and anniversary list to our senior management team.
• Oversees the initial employment period process with managers.
• Sends daily birthday and anniversary messages to employees.
• Prepares monthly reports (example: union).
• Manages the employee discount programs and works directly with the vendors (i.e., gym membership, back-up care).
• Assists with employee programs such as staff recognition, summer and winter events, and training.
• Updates and maintains organizational charts and inputs data into the HRIS.
• Processes, purges, and maintains employee files, and archives required records.
• Assists with special projects as assigned by management.

 Qualifications and Competencies:

• Bachelor’s degree required.
• HR internship experience or HR degree required.
• Knowledge of Jewish holidays/celebrations, and a passion for our mission.
• Excellent spoken, written communication and relationship building skills.
• Ability to multitask, set priorities, and meet deadlines.
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality control.
• Respects the importance of confidentiality.
• Collaborative style with the ability to work effectively with a diverse group of individuals.
• Possesses a high degree of initiative and exercises sound judgment.

Salary Information:

The salary range for this role is $50,000 to $53,000; commensurate with experience and qualifications listed above.