Program Assistant, Nutrition & Aging Division

Position Title: Program Assistant

Organization: Jewish Family Service of San Diego

Department: Nutrition & Aging Care Services

Position Type: Full-Time (37.5+ hours/week), Non-Exempt

Work Setting: Onsite (potential for hybrid)

Reports To: Senior Director of Nutrition & Aging

Pay Range: $19.23- $23/hour

Total Compensation:  

In addition to standard pay, compensation for this position includes:

• Comprehensive, low-cost healthcare coverage for employees
• Generous employer 401(k) contributions
• Employer-covered life insurance

Time Away from Work:

Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:

• Paid vacation time and sick leave
• 15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays
• 2 Wellness Days to be taken any time during the year to support employees’ mental wellness

Position Overview: 

JFS is looking for a compassionate, mission-driven individual to join the Aging and Nutrition Division team as the Program Assistant. In this role, you have the opportunity to use your organizational skills and office experience to make a meaningful difference in your community and help change lives across San Diego. The program assistant plays an integral role on the team and supports the entire agency by supporting the Senior Director of Aging and Nutrition and four directors with invoicing, meeting coordination, mileage reimbursement and assisting when programs as needed. This position works a variety of staff to ensure timeliness of tasks.

Responsibilities:

• Submit invoices for payment into accounting portal
• Establish a process for reviewing program budgets with Directors monthly
• Assist programs with procurement needs
• Provide monitoring of program contract milestones and reporting requirements
• Support research and analysis requests from Directors
• Facilitate scheduled Zoom meetings weekly
• Schedule meetings as necessary
• Attend meetings and take minutes
• Fulfill administrative work for Directors and programs as needed
• Assist in the Corner Market, weekly Drive Thru and Kitchen as needed
• Analyze current processes and provide input about streamlining
• Other duties as assigned by Directors

Skills/Experience/Abilities That Are a Must-Have:

• Must have a valid CA driver's license, insurance, a reliable personal vehicle, and a willingness to travel off-site
• Exceptional strategic, analytical, and critical thinking abilities
• Strong verbal and written communication skills
• Creative, innovative thinker who embraces new ways of approaching planning, challenges, and opportunities; willing to challenge the status quo; adaptable and flexible in thinking and execution
• Organization, time management, and prioritization abilities
• Experience with management of processes and systems

Skills/Abilities We’d Like You to Have:

• Bachelor’s degree preferred
• At least one year of experience working in an office support role to a team of staff

Physical Requirements:

• Lift up to 20 lbs

Important Notice:

Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).

About Jewish Family Service of San Diego
Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community.  For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving.  At Jewish Family Service, we believe our employees are the backbone of our Agency.  We strive to ensure that each employee is treated with dignity and respect.  Our goal is your success.  Come work at JFS and be our partner in Moving Forward Together.  To learn more about JFS, please visit jfssd.org. 

*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.