SDDRN Program Assistant Coordinator, Migrant Shelter

Position Title: SDRRN Migrant Shelter Services Program Assistant Coordinator

Organization: Jewish Family Service of San Diego

Department: Immigration Services – Migrant Shelter

Position Type: Full-Time (40 hours/week), Non-Exempt

Work Setting: Fully Remote

Pay Range: $28.64 - $31.83

Total Compensation:  

In addition to standard pay, compensation for this position includes:

• Comprehensive, low-cost healthcare coverage for employees


• Generous employer 401(k) contributions


• Employer-covered life insurance

Time Away from Work:

Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:

• Paid vacation time and sick leave


• 15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays


• 2 Wellness Days to be taken any time during the year to support employees’ mental wellness

Position Overview:

The SDRRN Supportive Services Program Assistant Coordinator is responsible for ensuring that the day-to-day inventory and finance tasks of the SDRRN Supportive Services – Migrant Shelter, are executed accurately and timely. This role reports to the SDRRN Supportive Services Program Assistant Manager and has two direct reports.

Responsibilities:

• Responsible for overseeing the daily tasks of the Inventory and Finance Program Assistants, providing guidance, ensuring accuracy and compliance, and providing hands-on assistance as needed


• In coordination with the Program Assistant Manager, develop and modify policies/procedures/systems in accordance with organizational needs and objectives


• Support Program Assistant Manager with collecting data, creating, maintaining, and managing program Budget and Forecasting, strategizing ideas to cut costs and maintain operational continuity


• In coordination with Program Assistants, review financial reports for accuracy, correcting errors when needed


• Creates, maintains, and revises processes related to shelter finances


• Assist with coding and reconciliation of shelter credit cards


• Oversee internal program reconciliations of program invoices, auxiliary credit cards, gift cards, petty cash, cash disbursed/received, and guest expenses


• Identify and resolve discrepancies in complex scenarios


• Reviewing invoices and reimbursements, assisting with processing when needed


• Produce high quality and accurate work, while meeting all required deadlines


• Ensure high productivity standards while seeking ways to improve efficiencies


• Maintaining positive and cohesive work environment


• Responsible for ensuring successful implementation and inventory tracking systems for optimized inventory control procedures


• In collaboration with Program Assistant, evaluate systems and processes, ensuring all inventory items are accounted for, received, and stored in accordance with shelter processes


• Provide guidance and direction to staff members to ensure proper accountability of inventory, avoiding excessive surplus or inefficiencies when ordering new supplies


• Ensure documentation of orders, shipments, and deliveries to replenish inventory


• Ensure accurate reporting and record keeping including maintaining organized digital and physical files


• Interface with JFS Accounting, Shelter Leadership, and other JFS departments related to day to day tasks


• Support Program Assistant Manager with hiring and training new employees


• Periodic travel to off-site locations. This position will be a back-up to the Program Assistant, which will require periodic onsite work


• Cash handling as needed


• Participate in required trainings

Skills/Experience/Abilities That Are a Must-Have:  

• Associate or bachelor's Degree in related field preferred and/or 2+ years of experience in related role


• 1+ years supervisory and Leadership experience


• Must have a valid CA driver's license, insurance, a reliable personal vehicle, and a willingness to travel off-site


• Inventory Management experience including purchasing and tracking


• Experience and understanding in the concept and implementation of budgeting and forecasting


• Highly detailed with excellent analytical skills and logical thinking


• Proven superior organization, time-management skills, and recordkeeping


• High Proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and general computer/internet use.


• Strong ability to manage multiple tasks and deadlines in a timely order in a continually changing work environment


• Must be proficient in English with excellent verbal and written communication skills and have ability to maintain professionalism and positive interpersonal interactions


• Proven ability to streamline systems and increase efficiency and operational flow


• Ability to maintain the highest levels of confidentiality and discretion


• Commitment to excellence and ability to provide high quality work


• Sensitivity to cultural differences present in the service population

Skills/Abilities We’d Like You to Have:

•  Bilingual/Spanish Fluency Preferred


•  Emergency Management Experience preferred, but not required.


• Ability to work a flexible schedule   


• Skilled in managing community relations including conflict resolution

Conditions the worker will be subject to in this position when on-site:

•  The worker is subject to varied environmental conditions. Work activities occur inside and outside for periods of more than one hour. for periods of more than one hour


•  The worker is subject to noise. There is enough noise to cause the worker to shout in order to be heard above ambient noise level


•  The worker is subject to hazards. Includes a variety of physical conditions, such as proximity to moving vehicles, or exposure to chemicals


• The worker will be in an environment with possible communicable illnesses (including COVID) and must be comfortable performing the job duties and responsibilities and resp in this type of environment

Physical Demands of the Job:

• Stand, walk and use hands and arms to use a keyboard, handle papers, and reach for the phone    


• Extended work with computer     


• Close, distance and peripheral vision    


• Occasionally climb or balance, stoop, kneel, crouch or crawl    


• Concentration and good hearing are required    


• Heavy Work – Exerting up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects 


• Climbing - Ascending or descending ladders, stairs, ramps, and the like, using feet and legs and/or hands and arms 


• Balancing – Maintaining body equilibrium to prevent falling and walking and standing 


• Stooping – Bending downward and forward by bending spine at the waist  


• Kneeling – Bending legs at knee to come to a rest on knee or knees    


• Crouching – Bending the body downward and forward by bending leg and spine 


• Crawling – Moving about on hands and knees or hands and feet 


• Reaching – Extending hand(s) and arm(s) in any directions 


• Standing – Particularly for sustained periods of times 


• Walking – Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another 


• Pushing – Using upper extremities to press against something with steady force in order to thrust forward, downward or outward 


• Pulling – Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion 


• Lifting – Raising Objects from a lower to a higher position or moving objects horizontally from position to position 


• Grasping – Applying pressure to an object with the fingers and palm 


• Hearing – Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication 


• Repetitive Motion – Substantial movements (motions) of the wrists, hands and/or fingers 


• The worker is subject to varied environmental conditions. Work activities occur inside and outside 


• The worker could be subject to extreme cold/heat 


• The worker is subject to noise. There is enough noise to cause the worker to shout in order to be heard above ambient noise level 


• The worker is subject to hazards. Includes a variety of physical conditions, such as proximity to moving vehicles, or exposure to chemicals 


• The worker will be in an environment with possible communicable illnesses and must be comfortable performing the duties in this type of environment 

Important Notice:

Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).

About Jewish Family Service of San Diego
Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community.  For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving.  At Jewish Family Service, we believe our employees are the backbone of our Agency.  We strive to ensure that each employee is treated with dignity and respect.  Our goal is your success.  Come work at JFS and be our partner in Moving Forward Together.  To learn more about JFS, please visit jfssd.org. 

*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.