Administrative & Financial Coordinator

Hours: Full-Time

Job Type: Temporary

Duration: Approx. 1 month, with the possibility of temp-to-hire

Location: Northampton, MA

Compensation: $25 per hour

We are seeking a versatile Administrative & Financial Coordinator to join our client’s team! This role will handle both financial operations and administrative support, ensuring all tasks are managed efficiently and accurately. This temporary position is ideal for someone with experience in financial coordination, bookkeeping, basic accounting principles, and office administration. 

Financial Responsibilities:

• Open and process all incoming and outgoing financial mail.
• Manage Accounts Receivable & Payable, including invoicing, payment processing, and bill tracking using Bill.com.
• Maintain accurate financial records, including tracking expenses for staff and volunteers.
• Process check requests and manage spending forms.
• Hold and manage the organization’s credit card, ensuring proper coding and reconciliation of all transactions.
• Assist with payroll processing as needed.
• Act as the main contact for the bookkeeper regarding daily financial transactions.
• Assist with other financial duties as required.

Administrative Responsibilities:

• Serve as the primary contact for general inquiries, ensuring prompt responses to emails and phone calls.
• Provide basic IT support, including assistance with livestream accounts.
• Assist with mailers and coordinate with volunteers.
• Screen and welcome visitors, coordinate with staff, and assist with duties.
• Act as a resource for members, addressing their administrative and general inquiries.
• Help manage calendaring and room requests.
• Assist with maintaining office machinery and inventory.
• Provide support for a youth & family education program on Thursdays from 2 PM-6 PM.

• Previous experience in bookkeeping, accounting, or finance.
• Familiarity with Bill.com or other financial management software.
• Strong organizational and time management skills.
• Ability to handle confidential and sensitive financial information.
• Strong communication skills, both written and verbal.
• Ability to multitask and prioritize tasks effectively.
• Proficiency with office machinery and basic IT support.
• Experience in an administrative or office support role preferred.
• Knowledge of Jewish holidays, customs, calendar, and Hebrew language is a plus.