Associate Director of College Counseling and Testing Coordinator

SUMMARY

Along with the Co-Directors of College Counseling, the Associate Director guides a cohort of 11^th and 12^th graders through all aspects of their post-secondary search, application, and decision-making processes. The Associate Director coordinates all standardized testing and is involved in critical communications efforts for the College Counseling Office.

ESSENTIAL FUNCTIONS

Gann Academy is committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We believe including diverse perspectives will improve our work and produce better societal and learning outcomes for all. All employees participate in this commitment, whether internally, in building a welcoming workplace culture, and /or externally, ensuring inclusive engagement with families, donors, media, vendors, allies, and others.

College Counseling

• Support the college search, application, and selection process for Gann students through a range of individual, family, and group engagements; assist students considering other post-secondary options, including gap years and military service
• Manage a caseload of juniors and seniors, typically 25-35 students/families from each class
• Facilitate and lead evening and in-school college counseling programs for students and families
• Write thoughtful and detailed recommendation letters
• Be responsive to student and parent questions and concerns throughout the application process
• Advise students and consult advisors on course selection
• Establish and maintain relationships with college admissions staff; host college admissions representatives and provide students the opportunity to connect with them; communicate with college representatives to discuss student applicants
• Serve as standardized testing coordinator and liaison to the College Board and ACT; coordinate logistics for all on-site testing for Advanced Placement (AP) Exams, PSAT, SAT, and ACT; support families in scheduling external standardized tests as needed
• Coordinate grade-appropriate communications on behalf of the College Counseling Office for students and parents throughout the year.
• Attend regional and national conferences to stay abreast of current trends and new program
• Travel to colleges, visit gap year programs, and participate in webinars to learn more about various offerings and build relationships; share knowledge with Gann students and families

For professional community and lay leadership

• Work closely and collaboratively with faculty regarding recommendation letters
• Counsel advisors and coaches on how to support students through the college selection process
• Participate in school-wide professional development

Additional responsibilities

• Attend, engage in, and support other school functions as designated by the school, including serving as an advisor, supporting student clubs, attending special in-school programming, supervising retreats, field trips, and/or overnight events, and/or other responsibilities.

This is a 10-month, in-person position.

The above responsibilities are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all the responsibilities and duties required.

COMPETENCIES AND SKILLS

• Three to five years of experience in college counseling or college admissions
• Ability to organize tasks, set priorities, meet deadlines, and manage multiple tasks
• Sound judgment and independent problem-solving skills
• Anticipation of and responsiveness to student and parent concerns
• Expert written and verbal communication skills
• Strong interpersonal skills
• Capacity to manage relationships, navigate conflict, and foster a positive work environment
• A positive outlook and a sense of humor
• Interest in working hard and joining an incredibly hard-working team
• Standardized testing administration experience is preferred
• Knowledge of college counseling software (Scoir or similar platforms) is preferred
• Experience working with families unfamiliar with the U.S. college application process preferred

LANGUAGE SKILLS

• Must be proficient in English to carry out work as assigned.

SUPERVISORY RESPONSIBILITIES

• None

EMPLOYEE BENEFITS:

• Competitive salaries
• Professional development
• Comprehensive benefits package featuring generous paid time off policies -including sick time, paid vacation, personal days, and U.S. holidays, Gann employees get up to an additional 15 days off for Jewish Holidays, depending on the Jewish Calendar of the year
• Short Fridays
• Comprehensive Health Insurance
• Retirement Plan Match (403B) starting immediately!
• Hungry? Gann has a full-service kosher dairy dining hall complete with a fresh salad bar and multiple hot meal options
• Free parking!
• Fitness facilities for our faculty and staff
• Life Insurance
• Short - and Long-term disability

WORKING CONDITIONS/PHYSICAL DEMANDS

Physical demands include dexterity for operating office machines and supplies, including, but not limited to, computers, telephones, electronic calculators, copy machines, facsimile machines, and printers. Stooping, bending, and reaching for files or supplies, as well as sitting or standing for extended periods of time, are common.

EQUAL EMPLOYMENT OPPORTUNITY

Gann Academy is an equal-opportunity employer. It is the policy of the school to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants, without regard to race, creed, color, religion, national origin, sex (including sexual orientation, gender identity, or expression), and pregnancy, age, physical or mental disability, genetic information, or veteran status.

ACCOMMODATION

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.