Education Department Executive Assistant

We are seeking a highly skilled Executive Assistant to support the two heads of the Education Department at Congregation B'nai Shalom. Our vibrant preschool and religious school serve children from infant-age through 7th grade in Walnut Creek. We cultivate strong Jewish identity, immersing students in Jewish culture, traditions, Hebrew, and a love for Israel. 

At Gan B’nai Shalom Preschool, we believe that early childhood education sets the foundation for a lifetime of learning. Our center is known for its friendly and inclusive atmosphere, where children are encouraged to explore, learn, and grow. 

Our Religious School offers a twice-weekly supplemental program focusing on values, culture, holidays, and Hebrew language. We are committed to fostering a positive and supportive workplace culture that values teamwork, flexibility, and personal development. 

We are seeking a highly motivated and compassionate individual to join our team as the Education Department Executive Assistant. This is a vital role that supports the smooth operation of our administrative processes, ensuring efficient communication between parents, staff, and management. You will play a crucial part in creating a welcoming and organized environment for our preschool (75%) and our religious school (25%) community. 

Job Responsibilities: 

• Maintain student health and attendance records 

• Maintain order and payment records for ongoing purchases and special projects 

• Provide coverage during preschool staff breaks when needed 

• Assist Directors in daily operations and special events 

• Assist and support the preschool and religious school staff 

• Greet parents and visitors with excellent interpersonal and communication skills, with the ability to maintain a friendly and professional demeanor in all interactions 

Benefits: 

• Competitive salary in the range of $20-$24 per hour depending on experience 

• Flexible full-time work schedule 

• Healthcare benefit account 

• Paid vacation and extra holidays 

• Professional development opportunities to enhance your skills and knowledge in the field of early childhood education and/or Jewish education 

• Supportive and collaborative work environment that values work-life balance 

• Opportunity to make a positive impact on the lives of children and their families 

Qualifications: 

• Professional experience in supporting at the Director-level 

• A background in teaching or educational facilitation is valued, but not a prerequisite; ECE credits a bonus 

• Ease with word processing, spreadsheets, and communication technologies; creative design a plus 

• Basic understanding of Jewish holidays, culture, and values is a bonus 

While these qualifications would be a plus, they are not mandatory for consideration. 
 

Application Process:  

Are you ready to embark on an exciting journey with us? We’re thrilled at the prospect of meeting you. If you are a dedicated and friendly individual with a passion for an educational environment, we would love to hear from you! Please submit your resume and cover letter to [email protected]. 

All candidates are welcome to apply and will be evaluated without regard to race, sex, gender identification, sexual orientation, national origin, native language, religion, age, disability, marital status, citizenship, genetic information, pregnancy, or any other characteristic protected by law. 

Job Type: Full-time 

Pay: $20.00 - $24.00 per hour 

Expected hours: 30 – 40 per week 

Schedule: Sunday (4-hr. shift); M-Friday (8-hr. shifts) with flexibility 

Work Location: In-person 

Benefits: 

• Health savings account 

• Paid time off 

• Professional development assistance 

• Retirement plan 

• Flexible, full time (30-40 work schedule)