IAC Accounting & HR Coordinator

About the Israeli American Council:  

The mission of the Israeli American Council (IAC) is to build an engaged and united Israeli-American community that strengthens our next generations, the American Jewish Community, and the State of Israel. 

Job Purpose: 

The Accounting & HR Coordinator will perform accounting duties including Record financial transactions, manage credit cards and payables, general ledger and reconcile bank statements. In addition, he/she will assist with the day-to-day administration of the employee benefit programs and with the full-cycle, bi-weekly, and multi-state payroll process.

The Accounting & HR Coordinator will report directly to the Sr. Director of Finance on accounting related matters and to IAC National Sr. Director of Human Resources/ Payroll, Benefits & Compliance on benefits & Payroll related matters. 

Responsibilities include, but are not limited to: 

Accounting:

• Serve as a main point of contact for Regional Directors/Managers, on accounting and finance related issues. 
• Reconcile bank accounts.
• Review and record cash receipts and deposits.
• Review and record vendor invoices and payments.
• Review and record credit card transactions.
• Issue invoices and process receipts of payments.
• Conduct periodic reconciliations of G/L accounts to ensure their accuracy.
• Maintain records of financial transactions by establishing accounts, posting transactions.
• Maintain subsidiary accounts by verifying, allocating, and posting transactions.
• Prepare monthly and any periodical reports by collecting, analyzing, and summarizing account information and trends.
• Ensure that receivables are collected promptly.         
• Assist in generating 1099's.
• Prepare all the material needed for the CPA’s annual audit work. 
• Perform document printing, scanning, mailing, and record keeping as needed.
• Assist with or perform ad-hoc tasks as directed by the Sr. Director of Finance.

Human Resources

• Assist in the design of the benefit programs (insurance, wellness etc.).
• Determine employee eligibility, inform employees of their benefit options and plans.
• Manage enrollments process and monitor use.
• Handle all benefit compensation and reimbursement procedures.
• Reconcile benefits monthly invoices with HR systems.
• Assume responsibility of timely payment of monthly premiums.
• Coordinate leaves of absence and process claims or requests (medical operations, worker’s compensation etc.)
• Keep updated employee records with all relevant.
• Collaborate with accounting department for payments and deductions.
• Process attendance records and other documents (e.g. W-2 and tax forms).
• Check payroll information for accuracy and ensure all relevant paperwork is in order.
• Coordinate with HR Generalist about changes in payroll (e.g. terminations, new hires).
• Update data with salary or wage adjustments.
• Process other financial compensations or deductions (e.g. annual bonuses, severance pay, taxes, worker’s compensation).
• Handle benefit expenses, like insurance fees or paid leave.
• Assist in the payroll processing cycle.
• Produce reports.
• Answer employee questions about salaries and payments.

Skills/Qualifications: 

• Has accounting background or a degree in Accounting, Finance, or a related field.
• Basic understanding of accounting principles and financial concepts.
• Proficiency in Microsoft Excel and accounting software, preferably Netsuite.
• Knowledge and practical experience with CRM software – an advantage.
• Time management skills.
• Strong interpersonal communication skills and ability to provide excellent customer service. 
• Confidentiality.
• Proven experience as a payroll and benefits coordinator or similar role.
• Familiarity with payroll processes.
• Good knowledge of legislation relevant to human resources and payroll (such as ADA or FLSA)
• Excellent technological skills. Working knowledge in HR & Payroll administration systems in Microsoft Office Suite, Teams, ADP, Ease.
• Action oriented and ability to handle multiple tasks and deadlines. Works well under pressure
• An analytical mind with good math skills
• Strong communication skills.
• Excellent attention to detail.
• Excellent verbal, writing and presentation skills.
• Team player in a fast-paced environment.
• Fluent in English and Hebrew – Full comprehension, speaking, writing, reading.
• A proactive, energetic attitude.