Temporary Part-Time Administration Assistant

About Us 

Friends of the Israel Defense Forces (FIDF) is a humanitarian nonprofit that provides life-changing support for the courageous young men and women of the Israel Defense Forces (IDF). We transform their lives through empowering educational, financial, well-being, and cultural initiatives as they protect the State of Israel and her people. Inspired by them, we strive to champion a culture of courage worldwide, ensuring a secure and thriving Israel today and forever.  

Whether energized by making a difference in the lives of Israel’s soldiers, wounded veterans, and bereaved families, or by providing hope and life-changing support to a population of diverse ethnicities, religions, and socioeconomic backgrounds, FIDF is for you! Our workplace is vibrant and dynamic, encouraging bold creativity, ingenuity, and vision.

Position Summary 

The Administrative Assistant will be a member of a dynamic, professional, and fast-paced team of the chapter. The Administrative Assistant works with the chapter team to support fundraising and development efforts in the Miami area. She/he will report directly to the chapter Executive Director.

Essential Job Duties 

• Perform all receptionist duties - answer phones, greet guests and visitors in a professional manner
• Handle incoming and outgoing mail and packages, including coordination of mailings 
• Manage inventory and order office supplies
• Implement, maintain, and update all databases in coordination with the National office
• Assist in coordination of base visits and missions
• Assist in galas and donor recognition items for FIDF programs
• Responsible for logistics of speakers and visitors 
•  Maintain on-line filing system 
• Perform other duties as requested. 

Position Qualifications 

• A minimum of 2 years administrative experience required, preferably in a non-profit organization
• Donor database experience, preferably Raisers Edge
• Full knowledge of MS office suite
• Excellent interpersonal communication skills
• Ability to work in fast paced environment 
• General knowledge of non-profit arena
• Event experience preferred but not necessary
• Light lifting required 

Benefits and compensation 

• Medical, Dental, Vision, Early dismal for Shabbat, 403b with employer matching, Life Insurance, Disability Insurance, FSA, Jewish and Federal paid holidays, sick days and vacation 
• Compensation is commensurate with experience.  

FIDF is an equal opportunity employer that is committed to equity, diversity, and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.